Mobile Tracking in Construction: How Your Teams Save Time with Dropia

Mobile Time Tracking radically transforms the experience of field teams. No more paper sheets, forgetfulness, and constraints. With Dropia, clocking in his hours becomes a matter of seconds that brings concrete benefits to the workers.

Why field teams adopt mobile time tracking

Speed: 10 seconds to clock in

Let's compare the time required according to the methods:

Traditional paper sheet:

• Finding the sheet (often in the vehicle): 30 sec

• Searching for a working pen: 20 sec

• Filling in the date, time, site, task: 60 sec

• Storing the sheet: 10 sec

• Total: 2 minutes

Mobile time tracking with Dropia:

• Taking the phone out of the pocket: 3 sec

• Opening the app (already connected): 2 sec

• Pre-selected site (geolocation): 0 sec

• Tapping "Start" or "End": 2 sec

• Putting the phone away: 3 sec

• Total: 10 seconds

Gain: 1min50 per clocking

For a worker clocking in 2 times a day (start/end) over 20 days:

• Monthly gain: 40 × 1min50 = 73 minutes

• More than an hour saved each month

Simplicity: no training required

The Dropia interface has been designed to be intuitive even for those who are not comfortable with technology:

• Ultra-clean main screen: 2-3 buttons maximum

• Large touch targets: usable with work gloves

• Large and readable text: no tiny details

• No complex navigation: everything is accessible in 1-2 taps

Result: Even initially reluctant workers adopt the app after 1-2 days of use.

Reliability: no forgetfulness, no loss

Problems with paper sheets:

• Forgotten on site: 15% of cases

• Lost along the way: 5% of cases

• Damaged (rain, dirt): 10% of cases

• Illegible writing: 20% of cases

With Dropia:

• Tracking immediately saved in the cloud: 0% loss

• Digital data always readable: 0% reading error

• Automatic reminders in case of forgetfulness: completion rate 98%+

Autonomy: no need to ask or wait

With paper sheets, workers often depend on the site manager or team leader for:

• Retrieving the sheet

• Filling it out correctly

• Transmitting it

With Dropia, each worker is autonomous:

• Checks in directly from his phone

• Consults his clocking history

• Sees his hours in real-time

• Can correct an error himself (with subsequent validation)

This autonomy is empowering and rewarding.

The user experience of Dropia mobile time tracking

Day 1: Installation (5 minutes)

For each new worker:

1. Download the Dropia app (2 min)

   • From Google Play or App Store

   • Light application: 25 MB

2. Login with provided credentials (1 min)

   • Simple username and password

   • Saved automatic login

3. Interactive guided tour (2 min)

   • 3-4 screens explaining the basics

   • Ability to skip if familiar

4. First test clocking (30 sec)

   • Simulation to understand how it works

   • Validation that everything works

Total: 5 minutes to be operational

Day 2-30: Daily use

Arriving on site in the morning:

1. Worker takes out his phone

2. The Dropia app automatically detects he is close to the site

3. Notification: "Hello Jean! Are you on the Villa Bertrand site?"

4. Jean taps "Yes" → Automatic start clocking

5. Total time: 5 seconds

Leaving the site in the evening:

1. Jean opens the app

2. Large button "End of Day" displayed

3. Taps the button

4. Confirmation: "Day ended - 8h15 recorded"

5. Total time: 5 seconds

If the worker forgets to clock out:

• Notification at 6 PM: "Don't forget to clock out for the end of your day"

• Possibility to clock retrospectively with the real time

• Validation by the site manager the next day

Month 2+: Use became automatic

After a few weeks, clocking in becomes a reflex:

• As natural as taking your keys

• Done mechanically without thinking

• Some workers set personal reminders (optional)

Features that facilitate team life

Intelligent geolocation (optional)

If the worker activates it, Dropia:

• Automatically detects which site he is on

• Pre-selects the right site in the app

• Reduces assignment errors to nearly zero

Important: Geolocation is optional and respectful:

• Activated only during working hours

• Used solely to facilitate clocking in

• Data not used for surveillance

Robust offline mode

Sites do not always have good network coverage. Dropia works perfectly offline:

• The clocking is stored locally on the phone

• As soon as the network returns, automatic synchronization

• The worker sees no difference

Personal history accessible

Each worker can check in the app:

• His clockings of the day, week, month

• The total hours worked

• The breakdown by site

• The possible overtime hours

This transparency is appreciated and avoids questions/conflicts about pay.

Intelligent notifications

Dropia sends useful reminders, never intrusive:

• Reminder to clock in if likely forgotten (5 PM - 6 PM)

• Confirmation after each successful clocking

• Alert if an anomaly is detected (e.g., clocking at 3 PM on a site, unusual)

Frequency: 1-2 notifications per day maximum. No spam.

Multiple sites in a day

Some workers work on multiple sites the same day. Dropia manages this simply:

• Clocking out on site A

• Clocking in on site B

• The app clearly displays hours per site

• Switching from one site to another in 2 taps

Testimonials from workers using Dropia

Jean, mason, 15 years of experience

"At first, I wasn't keen on the phone; I prefer paper. But honestly, the Dropia app is super simple. I clock in 3 seconds; it’s in my pocket. No need to look for a sheet lying around in the truck.

And the cool thing is that I see my hours in real time. Before, I never really knew exactly how much I had done. Now it's clear, and there's never any mistake on my pay."

Sophie, plumbing team leader, 8 years of experience

"Before Dropia, I spent 15 minutes every evening collecting the sheets from my 4 guys, checking they had filled them out correctly, correcting the mistakes. It was painful, and sometimes we forgot.

Now they each clock in on their phone, I check on my tablet in 2 minutes, and I validate. It’s super fast, and there's never an error. It frees up time for my real job: organizing and coordinating."

Marc, apprentice, 19 years old

"It’s normal for me to have an app. Everything is on the phone now. Dropia is easier than the sheets I had before in my former apprenticeship. And I see my hours directly. This data-driven approach to site management is the standard for the most profitable construction companies in 2025. And contrary to what one might think, it's not just for large groups with analysis departments. Dropia makes it accessible to all SMEs for less than €60/month.

→ Discover the 5 indicators in action - Free demo

"It's normal for me to have an app. Everything is on the phone now. Dropia is easier than the sheets I had before in my former apprenticeship. And I see directly my hours; it’s reassuring."

Comparison: before/after mobile time tracking

Scenario: Team of 5 workers on 3 sites

Typical week BEFORE Dropia:

Monday-Friday morning:

• Each worker searches for the site sheet: 5×30 sec = 2.5 min/day

• Manual filling: 5×2 min = 10 min/day

• Total per week: 62.5 team minutes

Friday evening:

• Team leader collects the 15 sheets (3 sites × 5 days): 15 min

• Verification and correction of errors: 30 min

• Transmission to the office: 10 min

• Total: 55 minutes for the team leader

Saturday morning (office):

• Admin collects the sheets: 10 min

• Deciphering the writings: 30 min

• Entry in Excel: 45 min

• Verification and corrections: 20 min

• Total: 105 minutes for admin

TOTAL WEEK: 222 minutes (3h42) for 5 people

Typical week WITH Dropia:

Monday-Friday:

• Each worker clocks in via app: 5×10 sec×2/day = 100 sec/day

• Total per week: 8.5 minutes team time

Friday evening:

• Team leader checks clockings on tablet: 5 min

• Bulk validation: 2 min

• Total: 7 minutes for the team leader

Saturday morning (office):

• No action necessary (data already in the system): 0 min

TOTAL WEEK: 15.5 minutes for 5 people

GAIN: 206 minutes per week = 14.5 hours per month

Valued at the average hourly cost of €40/h: €580 in monthly savings

Workers' objections (and how Dropia addresses them)

Objection 1: "I'm not comfortable with phones"

Response: The Dropia app was designed for people who are not tech-savvy:

• Ultra-simple interface: 2-3 large buttons

• No complex navigation

• 5 minutes of training is enough

• Assistance from the team leader during the first days

Testimonial: "I'm 58 years old; I'm not a geek. But Dropia, even I can manage. It's really simple." - Robert, mason

Objection 2: "My phone is too old / I don't have a smartphone"

Response:

• Dropia works on all smartphones since Android 6 (2015) or iOS 11 (2017)

• If unfortunately no compatible smartphone: the company can provide a dedicated basic phone (cost: €80-150)

• Alternative: clocking via the team leader's tablet (backup)

In practice: 98% of workers already have a compatible smartphone.

Objection 3: "I don't want to install a work app on my personal phone"

Response: This is a respectable choice. Solutions:

• Mobile web version of Dropia (no installation necessary)

• Work phone provided by the company

• Delegated clocking to the team leader who clocks for his team

In practice: 90% of workers prefer to use their personal phone (more convenient, always with them).

Objection 4: "It's going to be used to watch me"

Response: Dropia is a time tracking tool, not surveillance:

• Geolocation is optional and can be turned off

• No photos required

• No tracking outside of working hours

• Data used only for pay and analysis of site profitability

Total transparency on data usage.

Objection 5: "What if I don't have network coverage on site?"

Response: Dropia works offline:

• The clocking is recorded locally

• Automatic synchronization as soon as network returns

• No difference for the user

Works even in basements or underground.

Indirect benefits for workers

More reliable and faster pay

With paper sheets, pay errors are frequent:

• Forgotten or incorrectly entered hours

• Overtime not accounted for

• Assignment to wrong sites

With Dropia:

• 100% reliable data (no re-entry)

• Overtime calculated automatically

• Correct assignment guaranteed

• Fewer disputes, less stress

Visibility into one's work

Each worker can check:

• On which sites he has worked this month

• How many hours per site

• His total monthly hours in real time

• His progress over time

This transparency is rewarding and enhances engagement.

Less administrative paperwork

Workers no longer fill out:

• Paper hour sheets

• Manual expense reports (photos of receipts in the app)

• Paper leave requests (optional integrated module)

Everything is digitized, simplified, and fast.

Better communication with the office

Via the Dropia app, workers can:

• See important messages from the company

• Be notified of schedule changes

• Report a problem or anomaly

• Consult site documents

The flow of information is bidirectional and fluid.

Tips for successful adoption by teams

Step 1: Communicate the benefits (for them)

Do not present Dropia as a control tool but as a time and comfort gain for the workers:

• "You will save 1 hour per month by stopping filling out sheets"

• "No more mistakes on pay; your hours will be correct"

• "You can check your hours in real-time"

Step 2: Collective demonstration (15 minutes)

Gather the teams and show live:

• The simplicity of clocking in (10 seconds flat)

• The consultation of personal history

• The offline functionality

• Let them try on a demo phone

Step 3: Assisted installation (5 min/person)

On Day 1, help each worker to:

• Download the app

• Log in with their credentials

• Do a first test clocking

• Answer their questions

Step 4: Support during the first week

In the first days:

• The team leader checks that everyone has clocked in correctly

• Gentle reminders if forgetfulness occurs

• Immediate responses to questions

• Positive encouragement

Step 5: Feedback and adjustments

After 1 week:

• Gather feedback from workers

• Adjust settings if necessary (notifications, etc.)

• Celebrate the first successes

• Share the numbers (time saved, etc.)

Result: 95%+ successful adoption within 2 weeks

The final word: Mobile time tracking, a win-win investment

Mobile time tracking with Dropia is not an additional burden for field teams. It is a tool that simplifies their daily lives:

For the worker:

• Time savings: 1 hour per month regained

• Less paperwork

• More reliable pay

• Autonomy and transparency

For the company:

• Savings of 15-20 administrative hours per month

• 100% reliable data

• Real-time profitability analysis

• Immediate ROI

It is one of the few digital tools that truly benefits all levels of the organization. And with a cost starting at €29.90/month for 5 users, it's accessible to all SMEs in construction.

→ Test mobile time tracking with your team