IT Security for SMEs: How to Protect Your Critical Documents in 2025

Introduction

60% of SMEs that are victims of a cyberattack shut down within 6 months. This dramatic figure from ANSSI illustrates the vulnerability of small structures to digital threats. Your business documents are often the primary target for cybercriminals: client contracts, financial data, intellectual property. Dropia.io transforms this vulnerability into strength thanks to enterprise-grade security architecture accessible to SMEs starting at €19.90 per month.

Overview of Threats to Business Documents

Ransomware: The #1 Threat

Ransomware attacks are skyrocketing:

• +427% attacks in France in 2024

• Average cost: €1.85M per incident for an SME

• Preferred targets: office files, databases

• Average downtime: 287 hours of inactivity

Sensitive Data Theft

Industrial espionage is becoming common:

• 85% of companies have unprotected critical data

• Reselling on the dark web: €150 per complete client file

• Reputational impact: average loss of 31% of clientele

• GDPR sanctions: up to 4% of turnover

Internal Threats

Risks also come from within:

• 27% of leaks come from employees

• Human errors: deletion, accidental sharing

• Unhappy employees: sabotage, information theft

• Subcontractors: uncontrolled access to systems

Security Architecture of Dropia.io

Multi-Level Encryption

Maximum end-to-end protection:

• AES-256 for encrypting files at rest

• TLS 1.3 for data transfers

• Client-side encryption before sending to servers

• Unique keys per organization, stored separately

Enhanced Authentication

Strict access control:

• Multi-factor authentication mandatory

• Enterprise SSO compatible (Azure AD, Google Workspace)

• Granular management of permissions by user/folder

• Secure sessions with automatic timeout

Strengthened European Infrastructure

Physical and logical security:

• Tier III+ Datacenters certified ISO 27001

• Automatic geo-replication between remote sites

• 24/7 monitoring by specialized security teams

• Regular penetration tests by certified organizations

Protection Against Ransomware

Behavioral Detection

Dropia.io integrates advanced mechanisms:

• Pattern analysis of file modifications

• Automatic detection of malicious encryptions

• Immediate quarantine of suspicious accounts

• Real-time alerts to administrators

Immutable Backups

Protection against malicious deletion:

• Automatic snapshots every hour

• Forced retention for a minimum of 30 days

• Unlimited versioning for granular restoration

• Logical air gap preventing external deletion

Quick Restoration

In case of an incident, recover your data:

• Selective restoration by folder or user

• Point-in-time recovery to the exact second

• Automatic integrity validation post-restoration

• Complete logs for forensic analysis

Automated Regulatory Compliance

Integrated GDPR

Dropia.io simplifies your compliance:

• European hosting excluding all transfers outside the EU

• Right to be forgotten: secure deletion guaranteed

• Automatic register of document processing

• Violation notifications within 72 hours if necessary

Industry Standards

Regular certifications and audits:

• ISO 27001: security management

• SOC 2 Type II: operational security controls

• HDS in progress: health data hosting

• SecNumCloud Qualification: ANSSI criteria

Complete Audit Trail

Total traceability for your audits:

• Immutable logs of all user actions

• Geolocation of access and downloads

• Detailed history of modifications and sharing

• Standardized exports for external auditors

Protection Against Internal Threats

Granular Access Control

Master who accesses what:

• Role-based permissions (sales, HR, management)

• Temporary access for consultants/interns

• IP control and geolocation

• Instantaneous revocation of access rights

Advanced Monitoring

Monitor suspicious behaviors:

• Automatic alerts on mass downloads

• Detection of anomalies in usage patterns

• Activity reports by user and department

• Risk score per user account

Leak Prevention

Prevent unauthorized data leakage:

• Automatic watermarking of sensitive documents

• Configurable print restrictions by file type

• Automatic expiration of sharing links

• Blocking copy-paste for critical documents

Security Awareness and Training

Included Training Program

Dropia.io educates your teams:

• E-learning modules on best practices

• Phishing simulations to test vigilance

• Quarterly security webinars with experts

• User certifications to validate skills

Proactive Communication

Keep your teams informed:

• Real-time security alerts sent out

• Monthly security newsletter with updates

• Feedback from prevented incidents

• Security indicators in the dashboard

Business Continuity and Recovery Plan

High Availability

Service guaranteed 99.9%:

• Total redundancy of infrastructure and data

• Automatic failover in case of outage

• Transparent maintenance without interruption

• Contractual SLA with penalties for non-compliance

Business Continuity Plan

In case of a major disaster:

• Backup site operational within 4 hours

• Data synchronized in real time

• Documented procedures regularly tested

• Crisis communication to all users

ROI of Security with Dropia.io

Costs Avoided

The security investment is justified:

• Ransomware avoided: €1.85M potential savings

• Data leak: €150 per protected client file

• Operational downtime: €5,600/hour of avoided unavailability

• GDPR fine: up to 4% of preserved revenue

Total Cost of Ownership

Dropia.io vs traditional solutions:

• Enterprise antivirus licenses: €45/post/year saved

• Professional backup solution: €200/month saved

• Firewall appliance: €15,000 investment avoided

• IT security staff: 0.5 FTE freed for other projects

Security Testimonials

Law Firm (18 lawyers)

"Since using Dropia.io, we finally respect digital professional secrecy. End-to-end encryption and European hosting provide the indispensable peace of mind we need."

Pharmaceutical Laboratory (75 employees)

"Last year, we avoided a ransomware attack thanks to Dropia.io's automatic alerts. The ROI is invaluable."

Fintech Start-up (32 developers)

"Compliance with PCI-DSS was a nightmare. Dropia.io saved us 6 months of compliance efforts."

Secure Migration

Preliminary Audit

Free assessment of your exposure:

• Vulnerability scan of your current infrastructure

• Mapping of sensitive data

• Risk analysis by document type

• Customized security plan

No-Risk Transition

Progressive and secure migration:

• Prior encryption before transfer

• Integrity tests at each step

• Functional validation before final switch

• Rollback possible at any time

Conclusion

Cybersecurity is no longer a luxury but a vital necessity for SMEs. Dropia.io democratizes access to enterprise-level security, protecting your most critical document assets.

Do not leave your documents at the mercy of cybercriminals. Try Dropia.io for free and turn your vulnerability into a competitive advantage.