Digital construction management: Dropia transforms the daily lives of project managers.

The overloaded daily life of a traditional site manager

A typical day before digitalization

7am-8am: Preparation and travel Checking emails, preparing documents for the day's sites, printing plans if there are modifications.

8am-12pm: Site visits Visit 2-3 sites, check progress, solve on-site problems, coordinate teams, receive deliveries.

12pm-2pm: Break and administrative work Often shortened by emergencies or spent answering calls.

2pm-5pm: Continuing site visits 2-3 additional sites, same activities as in the morning.

5pm-7pm: Return to the office and administrative work Entering observations from the day, updating schedules, responding to emails, preparing for the next day, checking attendance records.

Pain points

• Multiple back-and-forth trips between the office and the site to retrieve or submit documents

• Inability to answer questions without returning to the office to consult the data

• Delayed entry of information, with a risk of forgetting or inaccuracies

• Partial vision: impossible to know what is happening on unvisited sites

• Extended evenings to update all tools and files

Result: days of 11-12 hours, constant stress, feeling like chasing after information.

How digital management transforms daily life

All information at your fingertips

With Dropia on smartphone and tablet, the site manager permanently has:

• All plans and technical documents

• The status of each site

• Real-time attendance tracking of the teams

• Updated budgets and profitability

• The complete history of each project

No need to return to the office to verify information or fetch a document.

Concrete example: A client calls at 10am for a change on the afternoon site. The site manager checks the plan on their tablet, verifies the budget impact in real-time, approves the change, and immediately notifies the team leader. Total time: 5 minutes. Before: return to the office, search for the file, calculations, client callback: at least 45 minutes.

360° real-time vision

The dashboard Dropia instantly displays:

• Which workers are present on which sites

• The hours consumed vs budget forecast

• The sites in drift (automatic alert)

• The tasks that are delayed

• The expected deliveries

Concrete example: A site has already consumed 80% of its budget hours while it is only 60% complete. The automatic alert allows for immediate intervention: reallocating a more productive worker, revising the organization, discussing with the client if an extension is needed. Before: assessment at the end of the site, loss already recorded.

Immediate on-site entry

All observations are recorded directly from the site:

• Photo of a defect with a comment: 20 seconds

• Validation of a delivery: 15 seconds

• Updating the progress of a task: 10 seconds

• Adding a note for the office: 30 seconds

Concrete example: Reporting a non-conformity on a structure. Photo, description, assignment to the responsible company, automatic notification: everything is done in 1 minute from the site. Before: note in a notebook, photo on a personal phone, evening email to draft at the office, follow-up if no response.

Fluent communication with teams

Mobile attendance eliminates misunderstandings:

• Workers check in themselves on the correct sites

• The site manager validates or corrects with one click

• Absences or delays are visible instantly

• Overtime is automatically counted

Concrete example: A worker checked in on the wrong site. The site manager sees the anomaly 5 minutes later on their phone, corrects it immediately and notifies the employee. Before: discovered at the end of the week during entry, unable to remember where the worker actually was that day, error in client invoicing.

A typical day with Dropia

7am-8am: Digital preparation Checking the dashboard on their tablet: state of the sites, previous day's attendance validated in 5 minutes, prioritizing the day's visits.

8am-12pm: Optimized site visits Visit of 3-4 sites (gain of one site as fewer returns to the office). On-site: consulting plans on tablet, immediate entry of observations, geolocated photos, validation of deliveries. Responding to client questions in real-time by consulting the data.

12pm-2pm: Real break Administrative work is done on the go, no need to sacrifice the break.

2pm-5pm: Continuing visits 3-4 additional sites, same efficiency as in the morning.

5pm-6pm: Summary and anticipation Automatic generation of the day's reports (5 minutes), checking the forecast dashboards, preparing for the next day. Possibility to leave at 6pm.

Net gain: 2-3 hours per day, or 10-15 hours per week

The benefits measured by site managers

Reduction in stress

"Before Dropia, I had the constant feeling of forgetting something or not having the right information. Now, everything is centralized and accessible. I sleep better." Pierre, site manager, handling 8 simultaneous sites

Better responsiveness

"I can respond to a client or a site supervisor in 2 minutes instead of saying 'I’ll check and call you back'. It changes everything in the relationship and fluidity." Anaïs, site manager, renovation company

Anticipated visibility

"With real-time analysis from Dropia, I see issues as soon as they start. I have saved several sites by intervening 2-3 weeks earlier than before." Laurent, site manager, SME with 25 employees

Concrete time savings

"I go from 12 hours to 9.5 hours of daily work. I have regained a personal life while being more effective professionally." Claire, site manager, construction company

Dropia features specific to site managers

Multi-site dashboard Consolidated view of all sites with status, progress, budget, alerts. Allows prioritizing interventions.

Automatic reports One-click generation of weekly or monthly reports by site: hours, supplies, profitability, photos. Can be sent directly to clients or management.

Library of works Mobile access to company ratios and standards to quickly respond to estimation requests or check productivity.

Complete history Consultation of the history of each site, every decision, every exchange. Useful for claims or disputes.

Offline mode Works even in basements or dead zones. Automatic synchronization once reconnecting.

How to get started with Dropia as a site manager

Day 1: Installation and discovery (30 minutes)

• Downloading the application on smartphone and tablet

• Creating an account and logging in

• Guided tour of the main features

Days 2-3: Testing on 1-2 sites (1 hour)

• Entering data from 1-2 ongoing sites

• First attendance checks and validations

• Uploading a few plans and documents

Week 2: Full deployment

• Integration of all active sites

• Training site supervisors on mobile attendance (15 minutes each)

• Daily use in real conditions

Weeks 3-4: Optimization

• Setting up personalized alerts

• Organizing the document library

• Establishing routines (morning validation of attendance, generation of weekly reports)

Investment vs benefits

Cost for a site manager and their team

Business plan: €59.90/month for unlimited users. For a team of 15 people: less than €4 per user per month

Measured benefits

• Time saved: 10-15 hours/week = 40-60 hours/month

• Value at €35/hour (site manager hourly rate): €1,400 to €2,100/month

• ROI: 23x to 35x the investment

Not counting the indirect benefits:

• Reduction in site drift

• Improvement in client satisfaction (responsiveness)

• Decrease in stress and improvement in quality of life

Conclusion: The augmented site manager

Digital site management with Dropia does not replace the site manager, it enhances them. It gives them superpowers: omniscience (real-time view of everything), ubiquity (access to data everywhere), significantly increased efficiency (automation of repetitive tasks).

The result: shorter days, less stress, more responsiveness, better profitability. The site manager can finally focus on their core activities: coordinating, optimizing, anticipating, rather than entering, searching, re-entering.

→ Request a personalized demonstration for site managers