Site hours control: The automatic Dropia analysis saves 13 hours/month.

The control of hours by site is the most time-consuming administrative activity for construction companies, while being the most critical for profitability. The automatic analysis Dropia transforms this chore into a smooth process that generates an average gain of 13 hours per month.

Why the control of hours is so time-consuming

The complexity of the task

To effectively control the hours, you need to:

1. Verify completeness

   • Did all employees clock in?

   • Are all days covered?

   • No unexcused absences?

2. Check consistency

   • Are the hours plausible? (no 15h/day aberrations)

   • Do the sites match the schedules?

   • Are the totals correct?

3. Assign precisely

   • Every hour to the right site

   • Every hour to the right task

   • Every hour to the correct analytical code

4. Analyze productivity

   • Actual hours vs budgeted hours

   • Variances by site and task

   • Identification of discrepancies

5. Assign a financial value

   • Calculation of the hourly cost of each employee

   • Application to clocked hours

   • Comparison with the projected budget

The time required in the traditional method

For a company of 12 employees with 6 active sites:

Weekly time:

• Completeness verification: 30 min

• Consistency check: 45 min

• Allocation and corrections: 1h

• Productivity calculations: 1h30

• Financial evaluation: 1h

• Report production: 45 min

• Total: 5h30 per week = 22h per month

The aggravating problem: it's done late

These 22 hours are spent on data that is already several days old. Problems identified are detected too late to be effectively corrected.

How Dropia automates hour control

Automation 1: Completeness verification

Traditional: Review each employee, each day, check that they have clocked in properly

Dropia :

• Dashboard showing missing clock-ins instantly

• Red flag if an employee did not clock in

• Automatic notifications to the employee and the team leader

• Programmable reminders (5 PM: "Don't forget to clock in")

Time required: 2 minutes (simple visual verification of the dashboard)

Automation 2: Consistency check

Traditional: Read each clock-in line, manually detect inconsistencies

Dropia :

• Automatic detection of anomalies:

  • Day >12h: orange alert

  • Day >14h: red alert

  • Clock-in without end of day: alert

  • Geolocation inconsistent with the site: alert

• Summary table of anomalies only

• Investigation necessary only on reported cases

Time required: 3-5 minutes (handling a few actual anomalies)

Automation 3: Precise assignment

Traditional: Check each hour, ensure it's on the right site and the right task

Dropia :

• Automatic assignment at the moment of clocking in by the employee

• Optional geolocation for validation

• Detection of inconsistencies (employee A clocked in on site B when they were not scheduled there)

• Correction in 2 clicks if an error: dropdown to change site/task

Time required: 2-3 minutes (quick validation, exceptional corrections)

Automation 4: Productivity analysis

Traditional: Extract hours, compare to budgets, calculate variances, identify problems

Dropia